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Further
Reading ...
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Getting Your Family Involved In Your Home Business - Craig Binkley
Do you own your own home business? Is your family involved with your daily business? Yeah, I know at times it seems easier to just do everything yourself. It is an easy trap to get into. Why take the time to explain the job, show them how it...
How To Spot A Good Buy - W Troy Swezey
Beauty is in the eye of the beholder, particularly when it comes to buying a home. Features that attract one home-buyer may repel another. However, the one feature of interest to every home-buyer is price. Getting the most home for your money...
If You Don’t Like The Weather…Just Wait Ten Minutes - Kirk Bannerman
This old saying which addresses the variability of the weather in Montana is also applicable to the market dynamics for an online business. If there is one thing that is certain about the future of online marketing, it is that it will continue to...
The 3 Elements You Need For Successful Home Business - Jim Noel
Product, Leads, and Advertising - the 3 most important elements of any successful home based business. For this article we will focus on leads. Leads are people that are interested in making money from home. How do we know this? For starters,...
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Creating Great Business Correspondence
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Written By:
Colin Ong TS
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Obtaining the skills for writing good business correpondence is important; a job seeker needs to send customised job application letters. A secretary needs to send out an official invitation letter. A purchasing assistant may need to prepare an invoice. It does not necessarily imply that you must just have a good standard of English. You should remember that correspondence means to communicate a message. It is a two-way effort between the writer and the receiver.
Here are some tips:
The Printing
The quality of your printing reflects the stature of your own company. Ensure that your printer has an adequate ink cartridge and the printing is even. Do not set your printer to “quick draft” as the quality is not up to standard and may not be easy for the receiver to read.
Write To The Point
The structure of the business correspondence should always be to the point and not be opened to various interpretations. Your writing should not be repetitive and a business letter should preferably be a page long. If your receiver does not have any background information, you should include an attachment with the cover letter.
The Title Of Business Correspondence
The title of your business correspondence should preferably be a line long and not have a font that is too big. If the title is not clear, your letter may be put under the KIV tray of your receiver. There are many senior executives who empower their personal assistants to sort out their corporate mail.
Short Sentences Your sentences should not be too long. They should be consistent with the theme of the correspondence and you should avoid jargons or quotations.
Watch Your - continued below ...
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Punctuation
Punctuation rules should be adhered. With the popularity of office software tools, presentation bullets are used indiscriminately in all business correspondence. Please use this tool appropriately and maintain the official nature of your writing.
The Receiver’s Details
It will reflect very badly on your professionalism if you make an error in the name or designation of your receiver. It implies that you do not take the business correspondence as important.
Your Contact
You should leave your direct contact number or even an email address if you need an urgent reply from the receiver. With the improvement in telecommunications, it is expected that the message be relayed in the quickest manner. It is not a good idea just to leave your corporate number with a voice mail.
Remember To Proofread
It is a good habit to proofread your writing; do not just rely on spell-check or grammar-check to do the job. As an illustration, after careful reading of your business writing, you may discover that your writing is too casual for the situation.
Fax Cover Letter
If your are sending out a fax, you must remember to include a cover letter to accompany the rest of the correspondence. This is to ensure that your receiver obtains all your correspondence.
Your Signature
You must remember to sign your business correspondence, where necessary.
Colin Ong TS is the Managing Director of MR=MC Consulting (http://www.mrmc.com.sg). Please email him at colin@mrmc.com.sg if your corporate website requires free content by him.
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| _Additional Resources ... |
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Easy Ways To Get The Family Involved In Your Home Business! - BB Lee
Easy Ways To Get The Family Involved In Your Home Business! by BB Lee (C)2002 (Clever tips to turn your home business into a family affair) IT'S SUMMER VACATION! The kids are screaming. "It's "WAY TOO HOT" outside. And there's nothing to watch...
How to find a good business card printing services? - Marlon D Ludovice
Whether you're looking for business cards or poster printing, chances are that you need someone to take care of your printing services. Sometimes, it can be difficult to know exactly what kind of printing services you need for any given project. And...
How Corey Rudl Made It To Earn Big - Ruediger Schaefer
Corey Rudl personally uses to make $10.42 for every $1 he spends in online marketing -- automatically! You now can discover the exact strategies of that Internet marketing authority. When I first saw Corey's web site, I was skeptical – since...
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